Securing Your Zoom Remote Classroom

I heard from a faculty member yesterday that some unwelcome visitors hacked her Zoom virtual classroom. “Zoombombing” – as it is referred to – is when uninvited attendees join and disrupt the Zoom meeting and begin annotating, sharing screens and inappropriate images. The instructor removed the guests but they repeatedly logged back in and she was forced to end the meeting early.

There are number of things that the meeting host can do to prevent this from happening by modifying the meeting settings and learning how to manage the meeting once it has started.

 

In meeting settings:

Require attendees to enter a password to join the meeting. Although one of the settings permits embedding the password into the meeting URL, it might make sense to send the password in an email to your students, separately from the meeting URL / ID.

Another option is to require meeting attendees to register for the meeting. Rather than posting the meeting URL publicly, send an invitation to your students requiring them to register for the meeting. Each attendee is sent an unique link and only those registering for the meeting will be admitted.

Turn off “File Transfer”. One concern is that uninvited attendees can post malicious files in the chat window. Instead of sharing course materials within Zoom, post them to Blackboard or in a Google Drive folder set up specifically for your class.

Turn off Screen Sharing except for the Host. This is something that can be modified and turned back on from within the Zoom meeting once the meeting is secure.

During the meeting:

Once all of your students are present and accounted for, Lock the Meeting and evict any unwelcome visitors. This prevents anyone else from joining or rejoining after being evicted from the meeting.

Turn off “Allow Participants to Un-mute Themselves” and then Mute All. This will require students to use the chat feature to post questions and comments but will also prevent others from making loud and offensive sounds or language.

For more information on how to prevent your meeting from Zoombombing. see our YouTube Playlist , and check out Zoom’s blog post – How to Keep Uninvited Guests Out of Your Zoom Event.

 

Teaching in the Virtual Classroom Using Campus Technologies

GRCC has adopted a number of technologies suitable for faculty and students to continue teaching and learning as we move to virtual learning environments during campus closure.

Blackboard

It is important to note that every course section has a Blackboard shell that can be used for posting announcements, sharing course materials, class discussion, quizzing, and posting grades. By encouraging students to download the Blackboard app to their phones, students can receive just-in-time notifications when their instructors post announcements to their courses. DLIT provides Blackboard Basics workshops each semester with both online and in-person options.

 

 

Vendor resources:

Bb Webinar Series: Accelerate your Transition to Remote Instruction

Creating Tests in Blackboard

Google Meet

Google Meet is a video-conferencing tool that can be used to host a live virtual classroom experience. Meet is simple to learn, permits up to 250 attendees and there is no time limit for the session. Meet has a number of useful features, including real-time captioning, desktop sharing, and recording. The video files are automatically posted to Google Drive with an email notification when the file is ready for viewing.

 

Vendor Resources:

https://www.blog.google/outreach-initiatives/education/distancelearning-covid19/

Zoom Web-conferencing

Zoom is another video-conferencing solution to support the real-time virtual classroom experience. The basic version permits up to 100 participants and for up to forty minutes. The Licensed version (formerly Pro version) permits up to 300 participants for an unlimited time. Zoom has exceptional video quality and is compatible on any platform and device. Advanced features with the licensed version include break-out rooms, whiteboard, and a waiting room.

 

Vendor resources:

TechSmith Relay

TechSmith Relay can be used for lecture capture from the classroom or desktop and seamlessly integrates with Blackboard Learn. Instructors can manage their Relay library through a web interface, that permits uploading and importing video from various sources, as well as posting media directly into their Blackboard course. Additional Relay features include adding quizzes to video and engaging students in asynchronous discussions (conversations). Look for more information on upcoming TechSmith Relay workshops on the DLIT calendar of events.

Vendor Resources:

https://www.techsmith.com/blog/remote-work-learning-resources/

Respondus Lockdown Browser and Respondus Monitor

Respondus LockDown Browser is designed to lock down a computer during a Blackboard exam, preventing the test-taker from accessing other applications including messaging, screen-sharing, virtual machines, and remote desktops. Printing and screen capture functions are also disabled as well as copying and pasting anything to or from the assessment.

Respondus Monitor is a remote proctoring solution that integrates seamlessly with Blackboard. Students access exams within the LMS as they normally would. The exam is recorded and monitored using the webcam and advanced artificial intelligence technology. advanced artificial intelligence technology. Monitor AI analysis dozens of factors, others in the video, changes in appearance of the exam taker, keyboard and mouse activity, etc. The data flows through a Review Priority system to provide instructors with the means to evaluate proctoring results.

Vendor Resources:

https://web.respondus.com/he/lockdownbrowser/